Registration Waivers, Statements, and Information:

FOR MEDICAL TREATMENT (MINOR):

As the parent or legal guardian of the registered child, I hereby give my consent for emergency medical care by a duly licensed Doctor of Medicine or Doctor of Dentistry. This care may be given under whatever conditions are necessary to preserve the life, limb, or well-being of my dependent. If transport is required, please transport to location listed on registration form.

LIABILITY WAIVER:

I, the parent or guardian of the registrant, a minor, agrees that I and the registrant will abide by the rules and regulations of Colonial Beach Youth Athletic Association (CBYAA) and their affiliated organizations and sponsors. Recognizing the possibility of physical injury associated with sports and in consideration for CBYAA accepting the registrant for its sports program and activities (the “Program”), I hereby release, discharge and/or otherwise indemnify CBYAA, its affiliated organizations and sponsors, their employees and associated personnel, including the owners of fields and facilities utilized for the Program, against any claim by or on behalf of the registrant as a result of the registrant’s participation in the Program and/or being transported to or from the same, which transportation I hereby authorize.

RULES and REGULATIONS:

ARTICLE XI. Dues / Fees
Section 11.01 Registration Fees
a) Fees are used to help offset the costs involved with the operation of the association, i.e. facilities costs, insurance, uniforms, equipment,etc.

b) Registration fees will be established at the beginning of each season.
c) All fees must be paid in full by the first game, unless approved by the
CBYAA Board. Failure to pay will result in suspension from the team.
d) No refunds will be given unless a team is not fielded in the division that the
participant is registered.
 

Section 11.02 Board Membership Dues
a) All board members shall be required to pay annual dues in the amount of $5.00, unless otherwise determined by the voting board members. Dues will be due on or before April 1. Failure to pay dues within 30 days of the
due date may result in the suspension of voting privileges until dues are paid.
b) The dues are to help cover the administrative costs of the organization, including but not limited to operational expenses, meeting costs, and other related expenses.

ARTICLE XII. Registration
Section 12.01 Colonial Beach Youth Athletic Association participants must be ages five
through thirteen as of August 1st of the registering year.

Section 12.02 All participants will be required to show proof of age during the season. (Virginia DMV identification card, current passport, current Military Identification card, or birth certificate.) Tabled until league formation.
 

ARTICLE XIII. Coaches
Section 13.01 All coaches will complete a coach’s application before being accepted for an interview. Coach’s application is available online.

Section 13.02 All new Head Coaches will interview for the position. The interviews will be held by the Coaches Selection Committee. The Coaches Selection Committee will include the Athletic Director, President and Vice
President.

Section 13.03 All Head Coaches must receive approval for their assistant coaches. Each Head Coach for football will be allowed to have four assistant coaches. If a Head Coach feels it is necessary for them to have more than three assistant coaches they must present their reasons to the Board at next board meeting. If the Board agrees to grant the Head Coach the number of coaches requested (up to a total of five assistant
coaches), the Head Coach is responsible for any costs for coaches in addition to the three assistant coaches allowed. Each Head Coach for cheer will be allowed two assistant coaches.

Section 13.04 All Head Coaches and assistant coaches must pass a national registered background check that must be current for the season. Background checks must be completed before Head Coaches are allowed to receive team information.

Section 13.05 All coaches for football will complete the education requirements along with the required safety brief provided by the Athletic Director.

Section 13.06 All Head Coaches will be issued equipment that he/she is responsible and accountable for the season. All equipment will be returned upon request of the Athletic Director.

Section 13.07 It is the responsibility of all the coaches to return any equipment utilized during practices to its proper storage area. It is also the responsibility of all the coaches that the area of practice is cleaned after each session and free from any trash or items left behind.

Section 13.08 All coaches will promote good teamwork and sportsmanlike conduct on an off the field while affiliated with the Colonial Beach Youth Athletic Association. All coaches must abide by all rules and regulations while participating in CBYAA. At no time will any coach teach a child “dirty” or unauthorized procedures or promote any behavior in such way.

Section 13.09 The Executive Board has permission to dismiss any coaches during the season.
 

ARTICLE XIV. Equipment Issues
Section 14.01 CBYAA Football and Cheerleading is a nonprofit organization. The equipment the association has on hand is due largely to the fundraising efforts and donations received from sponsorships.
 

Section 14.02 It will be all the coach’s responsibility to maintain proper equipment during practice and games. At any time a coach notices a discrepancy in equipment, please notify the Athletic Director immediately.
 

Section 14.03 It will be the responsibility of all participants to maintain proper and good working order equipment during the season. If equipment is borrowed from the association, it must be returned at the end of season or upon request by the Athletic Director.

Section 14.04 If a coach or participant fails to return borrowed equipment that belongs to the association, which said person will be suspended for the next current season.

Section 14.05 If a participant does not return the borrowed equipment at the end of season, he/she will not be allowed to participate in any events and receive any awards and/or trophies.

ARTICLE XV. DISCIPLINARY ACTIONS
Section 15.01 At no time will the CBYAA Football and Cheerleading tolerate or allow any kind of unsportsmanlike conduct from any Board Member, coaches, participants, or volunteers.

Section 15.02 Everyone involved or affiliated with the CBYAA Football and Cheerleading will abide by all rules and regulations during the season and must hold the upmost standards when home or away.

Section 15.03 If any coach receives an unsportsmanlike conduct, an investigation will be conducted within 48 hours by the Athletic Director. Information gathered from the complaint will be reviewed by the Executive Board
within five working days. A special meeting will be called and the coach(s) will be interviewed by the Executive Board.
A. First offense – one week suspension (from practices and games) depending on the complaint.
B. Second offense – dismissal from the team for the season.
 

Section 15.04 If any participant receives an unsportsmanlike conduct, an investigation will be conducted within 48 hours by the Athletic Director. Information gathered from the complaint will be reviewed by the Executive Board within five working days. A special meeting will be called and the participant will be interviewed by the Executive Board with legal guardian present.
A. First offense – one week suspension (from practices and games) depending on the complaint.
B. Second offense – dismissal from the team for the season.
 

Section 15.05 If at anytime during practice or game days, any member/spectator can be asked to leave the field for unsportsmanlike conducts. An investigation will be conducted within 48 hours by the Athletic Director. Information gathered from the complaint will be reviewed by the Executive Board within five working days. A special meeting will be called and the member will be interviewed by the Executive Board.
A. First offense – Not allowed at the field for a minimum of one week (from practices and games)
B. Second offense – Not allowed at the field for the remainder of the season.

Section 15.06 Practices – Participants should be attending practices as scheduled. When a participant misses practice regularly, safety becomes a concern. Coaches will have the ability to hold players from games for missing practices. The Athletic Director, President and Vice President will intervene at anytime if safety is a concern for any participants. 

ARTICLE XVI. ZERO TOLERANCE
Section 16.01 At no time will any tobacco products (cigarettes, electronic cigarettes, pipes, vapors, smokeless tobacco, etc.) be allowed on the property.

Section 16.02 There is no drug or alcohol consumption allowed at any time at or around the fields during practice or home games.

Section 16.03 No animals, besides service animals, will be allowed at or around the fields during practices or home games.

Section 16.04 Returned fees on checks will be the settled immediately. Person’s will be responsible for paying the amount owed on the check along with service and bounce check fees.

ARTICLE XVII. Amendments
Section 17.01 Amendments to these by-laws shall be voted on at an official or special meeting of the Executive Board as deemed necessary.
 

Section 17.02 A majority vote by the Executive board shall require approval / disapproval of an amendment to these by-laws.

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